Pacific Architects and Engineers, LLC (PAE) and other subsidiaries of PAE (collectively referred to as "PAE", "we" or "us) recognize and respect the privacy of users of this website, as well as the third parties with whom we engage. When you choose to provide us with information about yourself, PAE will act in a responsible manner.
What does this policy cover?
This policy describes how PAE will collect, make use of and share ("process") personal information about you, on or in connection with PAE websites displaying this policy, as well as through other methods of data collection through which we may interact with you. This policy only applies to information collected and maintained by or on behalf of PAE. This site contains links to other websites, and PAE does not control the privacy policies of those sites (see Linking, below). This policy also describes data protection rights you may have (depending on applicable law), such as a right to object to some of the processing which PAE carries out. More information about your rights is set out in the “What rights do I have?” section, below.
What information do we collect?
We collect and process personal information about you when you interact with us, including when you apply for jobs through our online careers portal.
This may include:
- your name, username, and password;
- your date of birth;
- your address and contact details;
- your communication preferences, including any consents you have given us; and
- further information you submit when joining our Talent Network or applying for a job, such as your security clearance level, desired job level, and work history/ resume.
PAE has no intention of collecting any personal information from individuals under 13 years of age.
How do we use this information, and what is the legal basis for this use?
We process this personal information about you for the following purposes:
- To fulfill a contract, or take steps linked to an existing or potential contract, such as:
- verifying your identity;
- communicating with you; and
- As required by PAE or a third party to conduct business and pursue other legitimate interests. In particular, we (or as the case may be, they) will use personal information about you:
- for recruitment purposes (see Recruitment, below);
- for supply chain and contract operations purposes (see Supply Chain and Contract Operations, below);
- to provide products and services you have requested;
- to help monitor, improve and protect our products, content, services and websites, both online and offline;
- to personalize our website, products or services for you;
- to monitor accounts to prevent, investigate and/or report improper use, fraud, terrorism, misrepresentation, security incidents or crime, in accordance with applicable law;
- to investigate and respond to any complaints, comments or questions received from you or from others, about our website or our products or services, and to protect the rights, safety or property of PAE or others;
- in connection with legal claims, compliance, regulatory and investigative purposes (including, as discussed below, the disclosure of such information in connection with legal process or litigation); and
- to invite you to take part in market research.
- Where you give us consent (if such consent is necessary under applicable law):
- we will send you direct marketing in relation to our relevant products and services, or other products and services provided by us, our affiliates and carefully selected partners;
- on other occasions where we ask you for consent, we will use the data for the purpose which we explain at that time.
We may collect information you provide through our online recruiting process for those individuals who are interested in applying for job opportunities with PAE. Your information will be included in PAE’s Human Resource Information System and may be used by one or more locations within PAE to review your application, evaluate your qualifications for employment, conduct reference, security and other background checks and, potentially, to communicate with you. In addition, personal information about you may be disclosed to the third-party vendors that service the system or potential customers, who either require access to the data within the system to provide their services - or as a requirement of law or regulators. PAE requires all vendors to adequately safeguard personal information about you and not use it for any unauthorized purposes.
PAE is a worldwide company and as such, solicits the best and brightest candidates from around the world. These candidates may reside in countries with privacy laws that apply to them. PAE realizes that the broad scope of its employee base means that it must maintain personal information about candidates with an eye toward general policies to protect that information, promote as limited usage and storage as possible, and lead to us disposing of data after it is no longer necessary to do so.
PAE may collect data from vendors from whom PAE may purchase goods and services, or with whom it may establish contractual relationships. Some of that data may be personal information, such as names, addresses, etc. for contacts associated with the business. The terms and conditions of those relationships will be retained in the contract itself, but PAE maintains that it will only ask for the minimum information needed to evaluate the potential vendor.
PAE may process personal information as part of its business operations, such as fulfilling the terms of its contracts. This includes status reports that demonstrate progress and include the names and other information that may identify persons and activities that need to be identified either to the customer or to business leaders within the PAE group.
Relying on our legitimate interests
Where required by law, we carry out balancing tests for the data processing we carry out on the basis of our legitimate interests (described above).
Withdrawing consent or otherwise objecting to direct marketing
Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other (non-consensual) legal grounds for processing personal information about you for other purposes, such as those set out above. Depending on applicable law, you have an absolute right to opt-out of direct marketing, or profiling we carry out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, or by contacting us using the details set out below.
Who will we share this data with (and where)?
We will share personal information about you with PAE group companies, staff and contractors for the purposes described under "How do we use this information" above.
We will disclose personal information as necessary or advisable to (i) protect the rights, safety or property of PAE or others and (ii) conform to legal or regulatory requirements, including disclosing personal information to law enforcement when required by applicable law.
Personal information will also be shared with third party service providers, who will process it on our behalf for the purposes identified above. In particular, we use third party providers for website hosting, maintenance, customer support, maintenance of our recruitment portal, and identity verification. In the event that some or all of our business is sold or integrated with another company, personal information about you will be disclosed to our advisers and any prospective purchaser’s adviser, and will be passed to the new owners of the business.
Personal information about you will primarily be collected and processed directly in the USA. However, since PAE is a global company, your personal information may be processed in other PAE locations. In exceptional situations where (i) personal information about you is collected in and then exported from the European Economic Area, (ii) this is to a destination that is not subject to an "adequacy decision" by the European Commission, and (iii) no exceptions from EU personal information export restrictions apply (see for example EU General Data Protection Regulation, Article 49), then such personal information will be adequately protected according to officially-approved standard contractual clauses, or other safeguards. A copy of relevant (documented) safeguards can be provided on request.
How long will you retain my data?
Where we process personal information in connection with your registration for our sites, we do this for as long as you are an active user of our sites, for the duration of our contract period with you, and for as long as necessary to comply with applicable audit, legal, and other regulatory requirements.
Where we process personal information for marketing purposes or with your consent, we process the data until you ask us to stop and for a short period after this (to allow us to implement your requests). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data, so that we can respect your request in future.
Where we process personal information for site security purposes, we retain the information in accordance with PAE’s records retention policies.
What rights do I have?
Depending on applicable law (in particular, whether the laws of the European Economic Area apply), you (may) have the right to ask us for a copy of personal information about you; to correct or delete that personal information; restrict the processing of that personal information; and to obtain a copy of personal information about you that you provided to us for a contract or with your consent, in a structured, machine readable format, and to ask us to port this data to (i.e. share that data with) another organization. In addition, applicable law may provide the right to object to the processing of personal information about you, in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).
If these rights apply, there may however be limitations to what we can disclose to you (for example, if fulfilling your request would reveal personal information about another person, would infringe the rights of another person or legal entity (including our rights)), or if you ask us to delete information which we are required by law to keep (or have other compelling legitimate interests in keeping).
To exercise any of these rights, or to obtain other information, you can contact us at firstname.lastname@example.org. If you have unresolved concerns, depending on applicable law, you may have the right to complain to a data protection authority where you live, work, or where you believe a breach may have occurred.
How do I get in touch with you?
We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, or would like to opt out of direct marketing, you can get in touch at email@example.com or by writing to PAE Data Protection Team, c/o Karina Vollmer, 7799 Leesburg Pike, Suite 300 North, Falls Church, VA 22043.
Which PAE entity is the "controller" for this policy, and which affiliates might personal information be shared with?
The "data controller" for your information is Pacific Architects and Engineers, LLC, unless otherwise apparent from the context. A list of PAE group entities and their contact details can be requested by emailing firstname.lastname@example.org.
This policy is subject to change without notice.
Revised June 2019.